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Leaves of Absence and Worker's Compensation

Rowan-Virtua SOM recognizes that it may be necessary for employees to be absent from work for an extended period to address certain family responsibilities or their own serious health condition.  In order to comply with federal and state laws, Administrative Code, Board Policy, and contractual obligations, the University offers the following leave programs to eligible employees.

If you are considering a leave of absence, please contact the Office of Human Resources at 856-566-6168 to discuss the options available to you.

An employee who is absent for three (3) or more consecutive working days is required to submit to the Office of Human Resources acceptable medical documentation substantiating the illness. On the day of return to work, the employee is required to bring to the Office of Human Resources medical documentation that includes the return to work date and any limitations or restrictions.

Employees submitting a medical note should ensure that the note contains the following information:

  • the date the employee was seen by the doctor
  • the date(s) the employee was out or will be out
  • the expected date of return
  • the reason for the absence and/or the nature of the illness
  • a statement from the doctor that the employee is unable to carry out expected duties

Any medical excuse not containing this information will be returned for the necessary details.

Failure to provide appropriate medical documentation may result in disciplinary action.

Questions regarding Family Medical Leave can be directed to benefits@rowan.edu. 

Leave of Absence Request Form

Certification of Healthcare Provider Forms:

Fact Sheets

FMLA Posting Notice

Returning to Work After a Leave

Prior to the date of return, if the employee is out for their own health condition, they will need to submit to benefits@rowan.edu a return to work note on their treating doctor’s letterhead with the following information:
  • The date of return
  • If they are being returned with or without restrictions.
    • Please note if being returned with restrictions, the restrictions will need to be
      approved prior to your return.
The Donated Leave Program enables employees to donate voluntarily a portion of their earned sick and/or vacation time to other employees who have exhausted their own earned leave and who themselves or a member of their family are suffering from serious catastrophic health condition or injury which is expected to require a prolonged absence from work.

Donor Transfer Form

Donated Leave Recipient Affidavit

SOM Employees Fact Sheet

If you have questions regarding Donated Leave, please view the fact sheets or contact benefits@rowan.edu.

All employees are required to contact their supervisor immediately following a work related injury, accident or exposure.  For non-emergency treatment, employees should report to the Wellness Center to complete the required paperwork in a timely manner.  For emergency situations, you should contact Rowan Public Safety 4911 or 911 and you will be taken to the nearest Emergency Room.

Learn more about Worker's Compensation from the NJ State Division of Risk Management.

For questions on Worker's Compensation, please contact Donna Jones at jonesdon@rowan.edu or 856-566-6168.

Employees are permitted to use a maximum of five (5) sick days for bereavement for immediate family members.
 
Per N.J.A.C 4A:6-1.21A immediate Family is defined as a spouse, domestic partner, civil union partner, child, legal ward, grandchild, foster child, father, mother, legal guardian, grandfather, grandmother, brother, sister, father-in-law, mother-in-law, and other relative residing in the employee’s household or any other individual whose close association with the employee is the equivalent of a family relationship, such as a step-relative.
 
If you have questions regarding bereavement, please contact benefits@rowan.edu.

If you are called into jury duty, please send an attendance letter to benefits@rowan.edu. You will be paid as you would on a regular day. There is a section on the timesheet called jury/witness leave, and you can enter the day you attended there.

If you have questions regarding jury duty, please contact benefits@rowan.edu.